Are you looking for ways to add images or files to your email broadcasts or campaigns? Here's a way you can add a "wow" factor to your outreach!

Podia features a rich-text editor that allows you to format text and insert various types of content into your emails.

Using the rich-text editor you're able to insert:

  • Bold and italic text

  • Lists

  • Headings

  • Quotes

  • Links (including a mailto: link)

  • PDF files

  • Images and gifs

Text formatting (bold, italics, lists, headings, and quotes) can be done with the buttons in the editor toolbar. Inserting links, files, and embedded content is described in more detail below! ✍️

Table of Contents

  1. How to use the 'First Name' feature

  2. How to insert links

  3. How to insert images and files

  4. Best image & file sizes

How to use the 'First Name' feature

The 'First name' option in emails will automatically populate the first name associated with the email recipient's account in your Audience.

  1. Select the + First Name button on the right-hand side of your editor

  2. The code {{ first_name or 'there' }} will appear. The word "there" will be used for any email recipient that does not have a first name set in their account. Feel free to edit this word to anything that makes sense to you and the sentence the code is used in!
    Note: if you would like to have a replacement word if a first name is not set you can simply use the code {{ first_name or '' }}

How to insert links

  1. Select the text you want to link

  2. Click the link icon in the editor toolbar (or press cmd + k )

  3. Enter the full URL (including the http:// prefix)

  4. Click the "Link" button

To remove a link:

  1. Select the link text within the editor

  2. Click the link icon in the editor toolbar

  3. Press the "Unlink" button

How to insert images and files

Images and files can be inserted simply by dragging them into the text field in the editor:

Or selecting the 'attach files' icon in the editor toolbar. This will open a file viewer window where you can select the image or file for uploading:

Images will be displayed inline with the text, and other files will display a link to download them. To remove the file, select it and click the X button.

Best image and file sizes

Images added to emails should be a max of 640-960px in width and less that 1MB for best deliverability to all users across all devices 😊

Files added as inline download links should be less than 1 GB in size. Zip files should not be used for this purpose, but can be attached in email broadcasts using the file attachment tool there.

Email example with photo & inline file download

Please note that embedded content, such as a YouTube videos, will not display within an email broadcast or email campaigns at this time.

Questions? Feel free to email the friendly support folks at, or just click the purple chat icon at the bottom right 🙌

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