Communities are a great way to earn recurring revenue for your business. That said, you might have some questions about how things work.
Below are some of the most frequently asked questions regarding communities separated by topics!
Community feature overview
Podia lets you build free and paid communities for your audience, so that you can spark conversation around your work.
You can run a paid community, a free community, or both at the same time.
With the ability to set different prices for each subscription plan, it’s easy to offer a free community plan alongside paid plans.
Topics, posts, comments, and the home feed make it easy to have real conversations in your communities.
You and your members can post text, images, videos, and over 1,900 types of embeddable content.
General questions
Is Community available on all Podia plans?
Is Community available on all Podia plans?
Yes! The community feature is available on all of our plans, including the 30-day free trial.
You can read more about it here: www.podia.com/pricing
How does the Podia Community feature compare to other community platforms?
How does the Podia Community feature compare to other community platforms?
Podia's Community feature allows you to have your audience and your content in the same place.
Where most other community platforms have separate logins and websites for your users, by creating a Podia Community, your audience only needs to log in once to have access to both your community and products!
What billing options can I offer?
What billing options can I offer?
You will be able to charge your members on a monthly and/or annual basis.
Stripe needs to be connected so you can set up subscription payments for your community.
Is it possible to have multiple admins for my community?
Is it possible to have multiple admins for my community?
You can add team members with community permissions to help you with your community.
Is it possible to customize my community page?
Is it possible to customize my community page?
There are several options available for customizing your community page, including adding a banner and default topic!
There are no currently extended options for customizing the look and feel of the page, such as through custom CSS.
Topics
How do I decide which topics I want to create?
How do I decide which topics I want to create?
Every Community comes with an open and default topic called General that is accessible to anyone in your community and automatically followed by everyone.
You can choose the name and setting on this default topic and add more topics if you would like.
When creating new topics, consider these 3 criteria:
What category would you like to post under?
What access would you like to give members or plans to a topic? Private or public?
What discussions would you like to facilitate in your community?
Access to posts is controlled at the topic level as opposed to the post level and can only be assigned to a single topic.
What if a post fits into more than one topic?
What if a post fits into more than one topic?
We encourage you to find an over-arching topic that would cover multiple topics per post. For example, try using a topic with the name "Animals" as opposed to two separate ones like "Cats" and "Dogs".
That said, if you need to share the same post on more than one topic you can simply re-create it in the second topic.
What happens when I add or delete a topic?
What happens when I add or delete a topic?
When a new topic is added, everyone who has access can view and follow the topic for notifications. If the topic is set to "default", all members that have access.
We encourage you to post on any newly created topic to introduce your members to your new topic.
If a topic is deleted, all posts on that topic will be permanently removed and the Community will no longer be able to view any posts or replies on that topic.
Can a topic include only posts from me, or can members post on all topics they have access to?
Can a topic include only posts from me, or can members post on all topics they have access to?
You can customize the settings for each topic to allow members to post or restrict posting so only you, as the admin, can share updates.
You can also use the Pin feature to surface your most important posts at the top of the topic to all of your members.
Does Podia Community allow for private topics or the ability to add specific members to closed topics?
Does Podia Community allow for private topics or the ability to add specific members to closed topics?
Yes! You can control the privacy for each topic.
You will be able to add specific community members to private topics and limit topic access to members on specific plans.
Only those who are part of a subscription plan will be able to be added to a topic.
Posts
Why am I not seeing any posts in the home feed?
Why am I not seeing any posts in the home feed?
If your community feed appears empty with no posts showing up, this guide will help you understand why and how to fix it.
If your home feed is empty even though you’ve published posts, it likely means you’re not following the topics where those posts were shared.
Your home feed only displays posts from topics you follow. To fix this:
Make sure you’re following at least one topic. Once you do, your home feed will start showing posts from that topic. 🤗
Another option is to create default topics. These are automatically followed by new members, but they can choose to unfollow them if they prefer. This ensures that new members see posts in their home feed right away!
Why can't members see any posts?
Why can't members see any posts?
If a community member is logged in but not seeing the posts they expect on their home feed, here are a few things to check:
Plan Access – Ensure their plan grants access to the topics where those posts are shared.
Active Subscription – Check their profile to confirm they have an active subscription.
Followed Topics – If they see some posts but not all, they may need to follow the relevant topics. Posts from topics they're not following won't appear on the community home feed.
Why aren't members getting post notification emails?
Why aren't members getting post notification emails?
Are members saying they haven't gotten any emails about your recent posts? Or maybe it's you who hasn't gotten one?
Here are some steps you can take to determine what might be causing this!
Checking notification preferences
Ask the member to check their email preferences. They may have turned off receiving post notifications.
This help doc will share how they can manage these preferences in their account.
These notifications will be set be default for your members for each topic (but they can always change them later if they want and unsubscribe/re-subscribe).
Check if the customer is following the topic
You'll want to make sure your members and/or you are following the topic you want to receive notifications for.
Members will only get notifications if they are following the topic.
They can do this by logging in and clicking on All Topics from the left-hand menu. From there, they can view the topics they are following and those they are not.
If you want members of a certain plan to automatically follow a topic, you will can edit that topic and make sure you turn it into a default topic.
Members
Can community members upload files or images?
Can community members upload files or images?
Yes! Members can upload directly or embed links.
They can also decide to embed from over 1,900 websites, including Google Drive, Soundcloud, Apple Podcasts, TypeForm, and many, many more!
Is it easy for community members to find their products once logged in to the community?
Is it easy for community members to find their products once logged in to the community?
Absolutely! They can access from their customer menu and swap bettwen community and products.
How do my community members communicate with each other?
How do my community members communicate with each other?
Members are able to communicate with each other in the comments section of your posts. At this time, we do not support member to member messaging.
What happens to a member's posts if I remove them from the community?
What happens to a member's posts if I remove them from the community?
If a community member is manually removed, or their subscription cancels, their posts and comments will remain. Clicking on their profile, however, will direct them to a "Page not found" error until they resubscribe.
Billing
Why doesn’t Podia support PayPal for payment plans or communities?
Why doesn’t Podia support PayPal for payment plans or communities?
While you can offer both payment plans and communities by connecting a Stripe account, we do not support PayPal as a payment option for both. We have no plans to add it at this time. Why is that?
The short answer: PayPal’s API — what we use to make payments work — does not offer this functionality in a way where it would function properly for creators. Despite a lot of work on our end, we’ve ultimately realized that we wouldn’t be able to offer an experience for you or your customers that’s up to our standards.
The longer answer: We’ve spent hundreds of hours working with PayPal to get it to work for payment plans and communities. While we’ve gotten it to “work”, we’ve decided not to release it because of all of the future problems it could cause for both you and your customers.
It felt very un-Podia for us to release this feature, as we pride ourselves in keeping Podia simple to use and in making sure it “just works” for you and your customers — especially when it comes to billing.
Here are the issues and what would be required to make PayPal work. Let’s take a look at payment plans:
You’d need to create what’s known as a “REST APP” inside your PayPal account. For those of you who are not familiar with what a “REST APP” is, it’s basically like creating your own programming application. Not user friendly at all.
You’d then need to copy a complicated set of codes from your new PayPal REST APP into your Podia settings area.
When your customer signs up for a payment plan through PayPal, PayPal doesn’t make the initial charge for 24 hours, and there’s no way for us to verify the charge for that entire length of time. What this means is that someone can have free access to your content for 24 hours, and it wouldn’t be until 24 hours later when the charge fails that would we be able to remove them. Not great and definitely prone to abuse, particularly for digital downloads.
If the initial charge goes through but a charges fails in the future, again, we have no way to know about the failure.
The customer can cancel the “subscription” from their PayPal account at any time, which means that we’d no longer be able to charge any of the remaining payments for you.
Those are the big drawbacks, but also it will slow down every other future payment-related update we want to add to your account moving forward.
In the end, PayPal makes the entire payment plan and subscription payments process a mess, and we feel as if it would cause a lot more harm than good for our creators.
We know this is frustrating for some of you, because Stripe is not available in your country yet. The good thing is is that Stripe is now available in 44 countries around the world, and new countries are being added every year. It’s only a matter of time before it’s available everywhere. You could also explore Stripe Atlas if you're in a non-supported country.
If you're on the lookout for Stripe and PayPal alternatives, consider an external checkout. You could set up an automation to enroll via Zapier, or manually add your customers!
What happens if someone pays for a full year but cancels at some point before that year? Do they get any sort of prorated refund?
What happens if someone pays for a full year but cancels at some point before that year? Do they get any sort of prorated refund?
If a member cancels before their yearly subscription ends, they won’t automatically receive a refund for the unused time.
This follows industry standards since yearly plans usually come with a discounted rate.
If you want to issue them a partial refund, you will need to do it directly through Stripe. Log in to your Stripe account and issue a partial refund through there.
To avoid confusion, we recommend clearly outlining your refund policy on your terms page.
Are members sent reminders before they are auto-renewed in the monthly or yearly billing?
Are members sent reminders before they are auto-renewed in the monthly or yearly billing?
Following industry standards, members receive an email notification after their monthly or yearly payment is processed.
They won’t receive a reminder before the charge goes through, but you can enable reminder directly through your Stripe account.
If someone chooses the annual payment option and pays for a full year upfront, will they be able to renew at the same price (even if the "public" price goes up)?
If someone chooses the annual payment option and pays for a full year upfront, will they be able to renew at the same price (even if the "public" price goes up)?
Whatever price people are charged when they sign up for the plan is their price for life. This is an industry standard and also how Stripe functions automatically.
You won't be able to change or lower the price for a member unless you or they cancel their subscription and sign up for a new one.
How can I set up custom refund terms for my community?
How can I set up custom refund terms for my community?
We recommend all Podia users to create their own terms & conditions for their own businesses.
These will display during checkout and are a perfect spot to list any refund policies you may have. You can find out how to set those up here: Customize your Terms & Conditions/Privacy Policy
Misc
How do I change the URL of my community?
How do I change the URL of my community?
Changing the URL of your community can be done directly from the Site builder.
Can members buy products that aren’t included in their plan?
Can members buy products that aren’t included in their plan?
Yes! If a product isn't included in a subscription plan, members can still purchase it from your site.
If you don't want this to happen, you can consider hiding and closing the products for enrollment.
If you have any questions, send an email to [email protected] or click the purple help icon to send us a message 😄