In this article, we’ll cover the most frequently asked questions about Podia’s Events feature.

Registered members will be able to view all of the information you’ve added to your event, including:

Be sure to include all the important details attendees need to join or attend your event in the Instructions field when setting up the event. This information is only visible to registered attendees.

Podia automatically recognizes virtual events hosted on the following platforms:

If you use one of these platforms for your event, Podia will automatically recognize the link, update the virtual event details accordingly, and display the matching platform icon for attendees.

If you use a different virtual event platform, Podia will still create the event normally, but attendees will see a generic Watch event button instead.
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Yes, you can change an event’s date and time, even if the event has already ended.

When you make this change, registered attendees will be notified about the updated schedule through an in-app notification. They may also receive an email notification about the new event date and time, depending on their notification settings.

Hidden events will not appear on the Events page for members who haven’t registered, so they won’t be able to access the event from there.

Hidden events can only be accessed through their direct sales page for registration or purchase.

If a member has already registered for a hidden event, they’ll still be able to see it on their Events page so they can access the event instructions and location details, such as the virtual event link or in-person address.

As the admin, you’ll always be able to view hidden events in your account, and they’ll be marked with a hidden label.
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Registering for an event works differently for logged-in and logged-out members.

If a member decides to register for an event while logged in:

People who aren’t yet members can register for events through each event’s sales page.

In this case, whether the event is free or paid, they’ll go through checkout to complete registration and create an account if they don’t already have one.

No. By default, all events you create are visible to all members in your account, regardless of which products or plans they have access to.

If you’d like to limit visibility, you can create a hidden event instead. Hidden events won’t appear publicly in the Events page and can only be accessed through their direct sales page, which you can share with the people you want to register.

Once someone registers for a hidden event, they’ll be able to see it from the Events tab in their home feed.

No. Once an event has ended, people won’t be able to register from the Events page.

However, people can still sign up for the event through its direct sales page. This can be useful if you’d like to repurpose the event — for example, by selling access to a replay.

If you don’t want new people registering for an event after it has ended, you can close signups for that event.

Yes. You can limit how many people can register for your events by defining a sign-up limit.

Yes. You can upload files to your event that are only available to people who have registered for it.

This is a great way to share resources such as presentation slides, worksheets, maps, handouts, menus, or any other materials exclusively with your attendees.

Use the Files section to upload additional resources for your event.
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These will show up on the Event page only for those who have registered for the event.

Yes. Members can cancel their registration after signing up for an event.

When someone removes their registration, they’ll no longer appear in the list of attendees for that event.

If they cancel their registration for a paid event, this does not automatically issue a refund. Any refund must be processed separately, at your discretion.

Yes. You can use a link to a recurring event (such as a recurring Zoom meeting) when creating your event in Podia.

However, Podia does not automatically sync with the recurring schedule from your event platform. Notifications and event timing will be based only on the start and end dates you’ve set in Podia.

If you want to reuse the same recurring event for future sessions, you’ll need to manually update the event date and time in Podia for each new occurrence. Registered attendees will be notified when those changes are made.

Yes. Podia automatically sends notifications (in-app and email) to registrants for important event updates, including:

People can disable these notifications if they'd like, directly from their account settings.

No. The Events tab will not appear for members if you don’t have any events created or if all of your events are set to Hidden.

The exception is for members who have registered for a hidden event. In that case, they’ll see the Events tab in their Home Feed and will be able to access the Events page to view details, instructions, and location information for the events they’ve registered for.

Hidden events that they haven’t registered for will not show up on this page.